You can use Topol in teams! Invite your colleagues and start working in a team. In the initial PRO subscription, you can invite up to 3 users and edit, save, and collaborate on your templates. If you need a bigger team than 3 users, you can upgrade your subscription according to the number of teammates you need. If you need more than 10 users don't hesitate to write to us.
First, you start by creating your team, you choose your team name and after that, you can invite other teammates. You can invite a user which already has a Topol account, even though he doesn't have an active subscription, or you can invite a brand new user, who will create a new account and after that, he can start working right away. To invite other teammates you have to write their e-mail address and choose the required role.
In each team you can choose from 4 roles, the owner is the one who created the team and has all the permissions like change the subscription, see the billing info, invite or kick out other members and delete the team. There are 3 more roles which are admin, editor, and contributor. You can see the table below to understand the team's permissions. The roles can be managed by the owner anytime.
To make the work in the team easy and use it to its full potential you can use the e-mail template status. When there are more people collaborating on one template or when the supervisor wants to see the status of a template without opening it. After you click on a chosen template to see the template details, you can click on "Edit details" where you can choose the status of the template from the draft, in a review, or sent.
Another useful feature is Saved Blocks. To make your collaboration even faster, you can save your custom block for later use, and when you need them again you can just drag them from the context menu under the tab saved into the e-mail template. Saved Blocks can be managed in the setting under Editor settings. Because you can use the feature of saved blocks also in your personal account, we have divided the saved blocks into two categories. Your personal saved blocks and your team saved blocks.
Another feature is copying templates from the personal account into the team account and the other way around. If you click in template details on "Duplicate to", you can choose where will the template be duplicated, if it will be your personal or team account.
I hope you have found this article helpful, and I wish you good luck.